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  1. All volunteers roles will be filled using the FIRST Volunteer Information & Matching System (VIMS). Click here to view a step-by-step guide to VIMS.
  2. Use the following parameters in VIMS to select a volunteer role:

  3. Program: FTC - FIRST Tech Challenge

  4. State/Province: Florida

  5. Click on the “Find Event” button

  6. Event Name: Florida FTC Championship Tournament

 

  1. Click here to open the VIMS start page. 

 

  1. Volunteer role descriptions are listed below.  All volunteer roles are for Saturday, unless otherwise noted.

 

  1. This is an all day competition starting at 7:00 a.m. and running until approximately 6:30 p.m. Please indicate on the registration form if you are not able to spend the entire day at the competition.

 

  1. Click here to learn the date, schedule, location, etc. for the FTC Florida Championship.

Volunteer Role Descriptions

Announcer:
Works with the Master of Ceremonies (Emcee) to maintain interest, enthusiasm and excitement throughout the matches.  The announcer provides play-by-play commentary for each match. This is a key volunteer position that significantly impacts the success of the event.

Award Presenter: None Needed

Disc Jockey:
Plays high-energy, age-appropriate music throughout the tournament. Monitors the energy of the crowd, raising crowd enthusiasm with musical selections. Works with the Emcee and Announcer to coordinate music and match score announcements. Brings an appropriate recording of the national anthem to be played during the Opening Ceremony.  

Emcee/Master of Ceremonies:
The Master of Ceremonies (a.k.a. MC or Emcee) is the individual primarily responsible for setting the tone of the competition. He/she creates and sustains an exciting and fun atmosphere throughout the event, is the most visible presence at the event; embodies the spirit of FIRST and is the consummate FIRST ambassador.  The MC works as a team with the Announcer to produce a well-organized, thrilling event.  The MC ensures the smooth flow of match play, and maintains the pace of the event.  This is a key volunteer position that significantly impacts the quality of the competition. 

Event Director: 
The Event Director role is similar to that of a wedding planner.  This volunteer is responsible for staging key events of the day.  

Field Control System (FCS) Operator:
These volunteers operate the Field Control System (FCS) at each playing field.  The FCS Operator establishes WiFi communication with robots, monitors real-time robot status during matches and assists the Field Technical Advisor and teams when robots behave unexpectedly on the playing field.  This volunteer should be comfortable using computers running the Windows operating system, and enjoy working with teams and watching robot matches.

Field Manager:
The Field Manager is responsible for:

  1. The competition playing fields.

  2. Proper team flow, on and off the field.

  3. Supervising field reset attendants, team queuer, scorekeeper, and coordinating with Head Referee and referees.

  4. Maintaining schedule in conjunction with the Event Director.

 

Field Manager Assistant: None Needed

Field Reset Crew Lead: None Needed

Field Resetting:
These volunteers assist with reseting the competition playing fields to their match start configuration and guiding teams and their robots quickly on and off the playing fields.

Field Technical Advisor (FTA):

The Field Technical Advisor should be:

  1. Experienced with the TETRIX Robotics Design System.

  2. Knowledgeable about the Field Control System that teams use to wirelessly control their Robot during a match.

  3. Experienced with computers running the Windows 7 operating system.

  4. Experienced with troubleshooting the WiFi wireless connection between an FTC Robot and a computer running the Field Control System software.

  5. Able to use deductive reasoning to solve technical problems.

  6. Able to repair damage to the Playing Fields.

 

Field Technical Advisor (FTA) Assistant:

The Field Technical Advisor Assistant should be:

  1. Experienced with computers running the Windows 7 operating systems.

  2. Familiar with setting up WiFi networks.

  3. Able to use deductive reasoning to solve technical problems.

  4. Able to repair damage to the Playing Fields.

 

Floater:
It is important to have volunteers on hand for use as extra coverage in registration or traffic control areas or as runners for the Judge Advisor, team queuer, and referees. These volunteers can also be reassigned if another volunteer does not show up, or needs to leave due to an emergency or illness.

Head Referee: Already Assigned 
The referee will:

  1. Confer with other referees in the event of a scoring dispute, and will be responsible for the final decision. Carefully watch the actions of the robots and teams, and carry out the other referee functions as described in the game challenge.

  2. Record scores on Scoring Sheets and bring the sheets to the scorekeeper after each match.

  3. Be very familiar with the yearly game challenge, rules, Questions and Answers on the FTC Q&A Forum, and all possible scoring scenarios.

  4. Participate in the training teleconference provided by FIRST.

 

Judge:
The judging panel should reflect a cross section of the population and be objective with all judging decisions. These men and women serve as role models to the participants through their actions and frequent interactions during the event, most significantly during the team presentations. Judges should be willing to commit to the entire day of the event, judges’ training prior to the event, and associated reading of judging materials. FTC provides a Judges’ Guide each year with the current judging standards and awards listings.

The Judge Advisor selects the Judging team.  Select this volunteer role if you have been invited to be a Judge or if you would like to be considered for this assignment.

For the 2012-2013 season, Florida is running a pilot program where teams will submit short videos that supplement the formal tournament day interview.  Judges will review these videos online prior to competition day.

Judge Advisor: Already Assigned

The Judge Advisor (JA) is the leader of the judging team.  The JA is responsible for managing the judging team, helping build consensus for award recipients, and maintaining the judging schedule.

 

Judge’s Assistant:
This volunteer:

  1. Assists the Judge Advisor to keep the judges on schedule.

  2. Gather necessary information and supplies for the judges.

  3. Performs computer data entry.

 

The Judge Advisor selects the Judging Assistants.  Select this volunteer role if you have been invited to be a Judge Assistant or if you would like to be considered for this assignment.

Lead Hardware Inspector: 

Lead Queuer at Fields: Non Needed

Lead Robot Inspector: 
Responsible for overseeing the robot hardware inspection team and making final rulings on robot rule compliance.

Lead Scorekeeper: 

Lead Software Inspector:
Responsible for inspecting robots for compliance with software rules. Robot inspection is conducted during Friday evening and the first two or three hours of the event on Saturday morning.

Lead Team Queuing:
Oversees the team queueing crew.  Keeps close track of which teams are on the playing field, guides the teams on deck, and directs them to the appropriate playing field. Maintains a smooth traffic flow between the playing fields and the Pit.

Load-in/Load-out Crew:
Load-in volunteers setup specific areas Friday starting at 10:00 a.m. under the direction of that area’s supervisor. Typical area assignments are the robot playing fields, pit area, judges’ room, and volunteer room.  The Load-out Crew assist with post-event clean-up.

Pit Administrator:
Oversees the general organization of the Pit, staffs the Pit Administration table, and assigns responsibilities to the Pit crew.  Sets up the Pit Area Friday afternoon

Pit Admin. Assistant:
Assists the Pit Administrator.  Typical duties include: making announcements over a PA system, maintaining a safe environment, assisting teams, setting-up and tearing-down the pit area.

Pit Announcer: None Needed

Pit Runner: None Needed

Practice Fields: None Needed

Queuing Assistant: None Needed

Referee:
The referee will:

  1. Carefully watch the actions of the robots and teams, and carry out the other referee functions as described in the game challenge.

  2. Record scores on Scoring Sheets and bring the sheets to the scorekeeper after each match.

  3. Be very familiar with the yearly game challenge, rules, Questions and Answers on the FTC Q&A Forum, and all possible scoring scenarios.

  4. Participate in the training teleconference provided by FIRST.

 

Robot Inspector:
Responsible for inspecting robots for compliance with robot construction rules. Robot inspection is conducted during Friday evening and the first two or three hours of the event on Saturday morning.

Scorekeeper:
This individual enters the score into the computer from the referee score sheets after each match, creates and prints the qualification match schedule, and uses the scoring system to display match results and rankings on a projection screen.

Software Help: None Needed

Software Inspector:
Responsible for inspecting robots for compliance with software rules. Software programming experience is not needed; inspection doesn’t entail looking at the robot’s software code.  Robot inspection is conducted during Friday evening and the first two or three hours of the event on Saturday morning.

Team Check-in:
Individuals assigned to the check-in table will assist participants with the check-in process, collect consent forms, and distribute information packets. Team check-in volunteers are needed Friday evening and Saturday morning.

Team Queuer:
The Pit and queuing area are hubs for a significant amount of the activity of the tournament day. Volunteers working in these areas are largely responsible for keeping the day on schedule by assuring that the correct teams leave the pit area at the correct time for their scheduled match.

Team Queuer at Fields:
Keeps close track of which teams are on the playing field, and guides the teams to the appropriate playing field. Works closely with the Team Queuers in the Pit Area to assure that teams arrive in the competition area queue at the appropriate time.  Maintains a smooth traffic flow between the playing fields and the Pit.

Tournament Photographer: 
This person photographs the tournament for archival and future publicity.

Traffic Control/Security: None Needed

Video Director: Already Assigned

Operates video switcher, selecting camera and score/computer images for projection.

Videographer and Cable Puller: None Needed

VIP/Media Coordinator: None Needed

Volunteer Check-in:
Individuals assigned to the check-in table will assist participants with the check-in process, collect consent forms, and distribute information packets. Volunteer check-in staff are needed Friday evening and Saturday morning.

Volunteer Coordinator: Already Assigne

 
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